Informed Visibility Tracking: Everything You Must Know 

 The Informed Visibility Tracking system (IV) is software that offers end to end tracking information for parcels and letters sent through the United States Postal Service. It allows both the user and the postal service to see items as they move from the source to their final destination.

This service was introduced by the Postal Service back in 2018. It allows for the use of GPS to track mail as it moves from one region to another. It also provides almost live reporting location data on letters and parcels sent by USPS.

Why was it introduced? 

The Informed Visibility software was designed to control and also improve operations within the United States Postal Service. Its predecessor, the Intelligence Mail bar (IMB) tracking software had many shortcomings that paved the way for the creation of this excellent system

In the past, when you needed to get information on the mail you had sent, the Post Service would use several systems to collect the data. This procedure involved the use of the legacy IMB tracking software and container information to track mail location, and send it to the end-user.

Since the invention of the IV system, both the sender and the USPS receive simultaneous clear visibility for letters, parcels, and packages that pass through the mailing process.

Fundamentals of the Informed Visibility software

The USPS Informed Visibility Mail Tracking system uses a scan as well as analytical and presumed actions to know where packages, as well as individual letters, are in the postal service procedure.

This process makes it easier to conduct tracking while simplifying the report generation process.

Analytical events give information on where the mail is without using an actual scan. When the mail courier enters the relevant geographic area, it triggers a process to relay the data through a handheld carrier device.

This process provides information using geo-referencing to know the distance and area to which the mail is to be delivered. The data is then forwaded to the sender to inform them on when the letter or parcel will arrive without carrying out a scan.

Presumed actions are produced to track mail that is in bundles depending on the container or handling unit. In this method, the mail container is scanned, and the IV generates the presumed handling actions.

These presumed handling actions will then be used to provide information for the individual mail pieces within the batch. This data provides essential simultaneous tracking ability for the sender and the post service.

A practical example of how the IV system works

When you send a letter or parcel to the post service, it is scanned and introduced into the Informed Visibility Tracking system. The sender can obtain a tracking code using the Informed Visibility tool.

 It informs the courier and the sender on the mail’s location throughout the different stages of the mailing process. For instance, the sender can tell whether the item is in the sorting, processing, or delivery step.

When the mail arrives at its intended recipients, another scan occurs by the use of a handheld scanner. The sender is then alerted that his or her letter or parcel has reached its destination. 

Within the USPS, the Informed Visibility Tracking system is used by workers to provide crucial information on delivery service performance, predicted mail quantity, and also ways to optimize the routes used for mail delivery.

The Informed Visibility Mail Tracking system is also available for use by the public. It is a free web-based software program interface that receives and displays precise, almost instantaneous data on the location during the movement of mail.

Users of the Informed Visibility tech can choose the frequency to receive notifications on tracking data. It even provides an option to allow the sending of the data to multiple people simultaneously. 

The benefits of the IV Tracking and reporting system

The best advantage of using IV over the Intelligence Mail bar is that it offers data in several different formats as well as more data security.

 The End-users get to select data formats they prefer and where to send the data. This method occurs by using the Informed Visibility interface, which is not available in the Intelligence Mail bar.

Here are some of the other main benefits of the USPS Informed visibility Mail Tracking system:

1. It allows for better planning

 The Informed Visibility tech allows mailers to efficiently plan their: products, staffing, and mailing operations. These actions all depend on the type of feedback they receive from the software interface.

Planning helps to reduce costs for mailers and also streamlines their work leading to more profits. It also helps to increase the value of mail to a business or organization.

2. It creates marketing opportunities

The Informed Visibility Tracking system enables mailers to attract potential customers in almost real-time. It allows them to create specific individual mail moments that can give them an edge over their competitors.

3. It helps reduce bottlenecks in mail delivery

When mail is not delivered as fast as you want, consulting the Informed Visibility Mail system will help find out why. It will help you identify where mail delivery is being slowed down, thus help in coming up with solutions to alleviate these issues.

4. It will assist in predicting deliveries

The USPS Informed Visibility Mail Tracking system makes it easy to predict when items will reach the intended recipient. This process also applies when a return mail is sent through the system since you will receive almost real-time notifications when it joins the mail system.

5. It enables evaluation of direct mail marketing

Depending on the data from the Informed Visibility Tracking system, you can know if your mail marketing operations are successful. This way, it is easy because when you get a mail response, it moves through the same system and it notifies you almost immediately. 

Conclusion

Using this Informed Visibility software will help to streamline your mail delivery process. It provides a wide variety of reliable Postal Service data in almost real-time.

Using presumed and analytical event data, the system allows for maximum visibility of all mail deliveries. Frequent mail senders can now rely on this relatively new tech to see how much visibility it can add to you mailing process.